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Meetings are normally held at 7 pm at least 4 times a year. Members of the public are welcome to attend - please contact the Clerk to request access details.


Meeting Dates and Conduct


In 2024 the Parish Council will meet at 7pm on:

  • Thursday 29th February, Barnham Broom Village Hall

  •  Monday 20th May, St Mary’s Church, Carleton Forehoe – Annual Parish Meeting and Annual Parish Council Meeting

  •  Monday 16th September, St Peter’s Church, Kimberley 

  • Monday 18th November, Barnham Broom Village Hall


Prior to each meeting, a Councillor will be available to discuss any one-to-one issues that a parishioner may wish to bring up.  Private conversation facilities can be made available.

Members of the public are permitted to attend the meetings but cannot participate in the discussion.  The first 15 minutes of the meeting are given for public comments, where residents of the Parish are invited to raise issues or give comments for the Council to discuss either at the meeting or at a future meeting.

Agendas for the meetings are available on the notice boards and the website 3 clear days before the meeting.

If you have an issue that needs to be raised on the agenda you are advised to write to or email the Clerk at least 10 days before the meeting.  Alternatively please raise it with a Parish Councillor who can request that it is placed on the agenda.

Conduct of Councillors and Public at Meetings

It is expected that at all times, both councillors and the public will be respectful in their communication and interaction with each other.  The Council's standing orders give full guidance on the conduct of Council meetings and business.

Councillors are expected to:

  • Abide by the Code of Conduct at all times

  • Speak only at the invitation of the Chairman, after raising a hand to indicate a wish to speak

  • Withdraw from a meeting or debate where s/he has a discloseable pecuniary interest

Members of the Public are expected to:

  • Address the Council only during the specified time in the agenda for public speaking

  • Not behave in such a way that prevents the normal transaction of the business of the meeting

  • Speak respectfully to Councillors and other members of the public attending the meeting

Failure on the part of any Councillor or Public to observe the conduct standards set out in the Code of Conduct or Standing Orders may result in the Chairman directing an individual to be silenced or excluded from the meeting, by resolution of Council.  Failure to comply with this request may result in the meeting being suspended or adjourned, or the Police being called if circumstances require this.

The Role of the Clerk


The Clerk is the ‘Proper Officer’ of the Council who is responsible for the smooth running of the Council’s business. He/she is the first point of contact for the Council and all correspondence comes to the Clerk.


Responsibility for implementing the decisions of the Council rests with the Clerk along with giving professional guidance where necessary whilst remaining neutral and discrete. The Clerk is also responsible for financial management.


The Clerk prepares, circulates and displays agendas in public places. She/he signs notices and summonses with a list of business to be transacted but does not have the power to fix the meetings of the Council. The Clerk is required to attend meetings, take minutes, keep Council minutes in a book and hold other documents.


A member of the Council may be appointed as Clerk without remuneration but nowadays it is more usual to appoint someone who is not a councillor to be paid for the work they undertake.

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